The Buxton City Council meets at the Fire Hall the second Wednesday of every month. 

 Meetings are open to the community!

 

Contact City Council Members

Gene Rosholt, Mayor

Melanie Hunt, Auditor

Jeff Siewert
Bruce Otteson
Travis Hegg
Travis Soderberg

 

 

NEXT CITY COUNCIL MEETING
Wednesday, May 10
8:00 pm at Buxton Fire Hall

AGENDA

1. Approval of Minutes

2. Approval of Bills

3. “Old Business”

4. “New Business”

5.  Checks and Balances of Accounts


Past Minutes

 

City of Buxton Meeting Minutes April 12th, 2017 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Travis Hegg, Jeff Siewert, Travis Soderberg, Bruce Otteson, Cassie Tostenson, Gary Fugelsten, Danny Fugelsten, Curt Hong, Chris Hong, Armando Bento, Larry Linneman

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the March 8th, 2017 meeting were read. Motion to approve the minutes was made by Travis Hegg; seconded by Bruce Otteson; motion passed unanimous.

The following bills were presented for payment:  

Direct   Waste Management       $3,440.92
Direct   Xcel Energy                  $903.20
Direct   Visa                              $79.81
11860   Brudvik Law Office        $123.29
11861   Farmers Union Oil         $42.50
11862   Florian & Sons              $1,407.50
11863   Gene Rosholt                $127.60
11864   GF Traill Water              $320.91
11865   Traill Cnty Hwy Dept      $235.00
11866   Traill County Auditor      $250.00
11867   US Treasury                  $766.53
11868   Workforce Safety          $350.00
11869   Bruce Otteson               $152.38
11870   Gene Rosholt                $692.62
11871   Jeff Siewert                   $152.38
11872   Melanie Hunt                 $1,108.20
11873   Travis Hegg                  $152.38
11874   Travis Soderberg          $152.38

Bruce Otteson motioned to approve bills, Travis Hegg seconded; motion passed unanimous.

Mayor Rosholt informed the council that the locks have been replaced on the city shed, lift station and gate at the lagoon. Council members were each provided a key.

Cassie Tostenson, city attorney, came before the council to discuss the easements for the city signs. She verified that placement of each sign will be outside the county right of way. She is drawing up a 99 year easement to be reviewed by each of the prospective property owners for placement of the new Buxton city signs. Easement will include ingress and egress to be able to maintain the signs, remove the signs and add electricity at a later date if needed. Placement of the signs to be agreed upon by the landowners. Cassie will email easement drafts to Mayor Rosholt to present to the property owners.

Cassie Tostenson, city attorney, also discussed the annexing of the fertilizer plant. Council approved the annexing of the property in 2013 but the annexing process was not completed. Cassie discussed with the council that annexing needs to be done either by city resolution or by petition of owners and electors. There are also publication and notice requirements and until all steps are completed a property is not officially considered annexed into the city.

Cassie Tostenson also discussed with the council the current rules and laws in place for tax abatements. She suggests that the city adopt an updated policy for tax abatements and review that policy often to ensure that it conforms to current regulations.

Gary Fugelsten came before the council to discuss the upcoming addition to Central Valley Bean. The addition will include purchase of additional property. Central Valley Bean would like the council to annex this additional property into the city so that the entire business property falls within city limits. They feel this will help with any questions at tax time if the property does not fall both in the city and the township. Cassie Tostenson, city attorney, suggested that after purchase of the property is completed that CV Bean bring forth a petition to annex as well as a current survey with platt.

Central Valley Bean would also like to request a tax abatement for the bins they are looking to add. Council has added the tax abatement request to the agenda for the May monthly meeting.

Chris and Curt Hong came before the council. They would like the city’s help in installing a legal drain or lift station instead of a pump at the edge of the city and Hong’s property. Council requested quotes for the project before making any agreements but they feel that this could benefit both the city and the Hong’s with water movement.

Council approved for Mayor Rosholt to contact the railroad about having current culverts lowered to help move water as well. Council discussed that it may also require contacting the water board as well.

Council asked Larry Linneman to come to the council meeting. Council approached Larry to inquire about the possibility of the city purchasing 10 acres from him surrounding the city lagoon. This would give the city room to expand the current lagoon and move the burn pile away from town. Larry said he will consider the councils request and may bring to them a price or potentially a leasing option to be reviewed by the council.

Armando Bento came before the council to request a building permit to reinstall a chain link fence. Council approved his request.

Barn and Grill has requested an amendment to their liquor license so that they are able to hold a street dance outside of the bar on Saturday, 8th. It would be an enclosed area as it has been in the past. Council believes that this is the same day as Buxton day. Motion made by Travis Hegg to approve the amendment to the beer and liquor license for this event, seconded by Bruce Otteson; motion passed by majority.

Council discussed having the annual roll offs this year. Council discussed that graduation is going to be May 28th so they want to be sure to have the roll offs here prior to that. Council agreed that the weekend of May 12th is the best weekend for this as it will be 2 weeks prior to graduation.

Linda Doctor contacted Mayor Rosholt to discuss having about 50 CV students come into the city to do cleanup. Mayor Rosholt requested a price to provide hot dogs for the kids as a way of saying thank you for the work. He got a price of $1.10 per student.

Cassie Tostenson, city attorney, suggested that the city consider adopting model ordinances as put out by the ND Leauge of Cities. She believes that it would be better to have standardized ordinances. She recommends comparing the current city ordinances with the current model from the League of Cities.

Council discussed cars within the city that do not have plates or registration evidence posted on them. They will contact residences with these vehicles to inform them that it is not allowed.

Council discussed ruts in the grass around the park from the winter snow removal. Council is looking into inexpensive options for repairing these.

Council discussed potentially replacing the city holiday lights. There are currently 8 lights. Council would like to look into on that possibly has a changeable banner.

Council discussed the Lift station upgrade. The upgrade has been done but Midco is waiting for ground thaw to finish wiring for the dialer. The dialer from ND sewage will arrive in about a month.

Council received a bid for a new lawnmower from True North. Bid is for about $7,000 and seems similar to what has been done in the past. Council is waiting for other bids to come in before discussing further or making a decision.

Council had the gator and water pumps serviced and filled in preparation of spring. Council believes the sprayer will also be done soon.

Council discussed that the city signs have been ordered and are scheduled to arrive around May 10th. Council hopes to have the signs placed by the end of May or beginning of June.

Council discussed this year’s tax equalization meeting. Council decided to have the meeting on Wednesday, April 26th at 8pm at the Buxton Fire Hall.

Next City Council meeting to be May 10th, 2017 @ 8:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Travis Hegg seconded; motion passed unanimous.


 

City of Buxton Meeting Minutes January 11th, 2017 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Travis Hegg; Travis Soderberg, Bruce Otteson, Jeff Siewert, Tom Anderson, Ben Hershey, Jeremy Billings

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the December 14th, 2016 meeting were read. Motion to approve the minutes was made by Bruce Otteson; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

Direct   Waste Management       $3,086.97
Direct   Xcel Energy                  $936.37
Direct   Visa                              $175.68
11832   Bruce Otteson               $152.38
11833   Gene Rosholt                $692.62
11834   Jeff Siewert                   $152.38
11835   Melanie Hunt                 $1,108.20
11836   Travis Hegg                  $152.38
11837   Travis Soderberg          $152.38
11843   GF Traill Water              $300.00
11844   Nancy Newcomb           $337.50
11845   Traill County Auditor      $250.00
11846   US Treasury                  $1,460.55
11847   Valley Plains Equip       $80.28

Bruce Otteson motioned to approve bills, Travis Soderberg seconded; motion passed unanimous.

Council invited Tom Anderson of Anderson Excavating by to discuss the snow removal so far this winter. Council discussed that they feel the snow plowing has been going well. They asked that Tom do some scraping to even out the roads when it warms up the following week.

Ben Hershey came before the council to discuss the recent issues with the sewer lift station. He wanted to make sure the city was taking steps to ensure that the issue does not arise again and offer his support in making the changes necessary for it.

Council discussed having the sewer lift station changed from fuses over to breakers. Council also discussed that the alarm for the lift station needs to be taken off of the fuse for the lift. Currently if the fuse or power goes off then the alarm does not sound. Council is looking to get quotes to have the electrical changed.

Council also talked with ND Sewage to discuss the alarm. Council is going to get a quote to have a battery backup put on the alarm. Council also discussed that some of the indicator lights need to be replaced and the “silence” feature of the alarm is also not working. Council discussed looking into the price of a new alarm. Council discussed one that would be able to call out if there was an issue as well. Council contacted Jeremy Billings, Midco, to ask what the cost of a phone line for this would be. He will look into this and get back to the council.

Council also discussed getting new padlocks for the lift station and other city property. They would like to look into ones that can be keyed the same so it will be easier to locate the proper key when needed. Council discussed holding off with this project until after a determination is made on if there will be a new alarm system in case the locking systems would change also.

Council revisited the fire/tornado alarm. Council is currently waiting to see what the county is going to do with their systems to ensure that any alarm purchased will work with them.

Council discussed making sure to cleaning out the culverts first thing in the spring to try to get the water flowing as early as possible.

Next City Council meeting to be February 8th, 2017 @ 7:00 p.m. at the Buxton Fire Hall.

Travis Hegg motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes December 14th, 2016 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Travis Hegg; Travis Soderberg, Bruce Otteson,

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the November 9th, 2016 meeting were read. Motion to approve the minutes was made by Bruce Otteson; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

Direct   Waste Management       $3,027.21
Direct   Xcel Energy                  $892.97
11838   GF Traill Water              $321.75
11839   Traill County Auditor      $250.00
11840   Melanie Hunt                 $1,108.20   
11841   Steve Larson                 $4,188.98
11842   US Post Office              $48.00

Travis Hegg motioned to approve bills, Travis Soderberg seconded; motion passed unanimous.

Council revisited the subject of new city signs. Council contacted Xcel Energy about having power to the new signs so that they could be lighted. Xcel said the city would need to pay for an additional transformer at a cost of about $200.00 plus the city would need to run wire from the transformer and under the street. Council is going to get quotes for electrical work and boring under the street. Council is also going to get final pricing for unlighted signs.

Council discussed the snow removal. Council was informed that one resident had concerns about the snow being piled up in his yard. Council also discussed that the billing for the snow removal is supposed to be monthly with removal dates and hours worked.

Council discussed paving in the new addition. Property owners need to be billed for their portion of the paving costs.

Council has had no further inquiries as to the city lots but had one person that may have been interested in the trailer court lot.

Council discussed that residents need to be sure not to park on the street during times of snow removal as this makes it difficult for the snow removal company to do the job properly. Council also discussed ticketing cars that are parked on the street and impeding snow removal.

Next City Council meeting to be January 11th, 2016 @ 7:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Travis Hegg seconded; motion passed unanimous.


City of Buxton Meeting Minutes November 9th, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert, Travis Hegg, Travis Soderberg, Bruce Otteson

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the October 12th, 2016 meeting were read. Motion to approve the minutes was made by Bruce Otteson; seconded by Jeff Siewert; motion passed unanimous.

Meeting Minutes from the October 19th budget meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

11826    Brudvik Law Office                   $200.00
11827    Farmers Union Oil                    $28.87
11828    Full Service Insurance               $926.00
11829    GF Traill Water                         $357.47
11830    ND Sewage Pump                    $250.00
11831    Traill County Auditor                 $250.00
Online    Waste Management                 $3,083.48
Online    Xcel Energy                             $880.25
11823    Melanie Hunt                            $1,108.20

 

Travis Hegg motioned to approve bills, Bruce Otteson seconded; motion passed unanimous.

Council discussed the contract received from Circle of Friends. As part of the proposed dog ordinance, the sheriff’s department will take dogs at large to the Circle of Friends in Grand Forks. Circle of Friends requires that cities doing this have a contract with them agreeing to a daily boarding fee in the event that the owner of the animal does not claim it. Circle of friends also would require fees to be paid in the event that the animal is euthanized. Council read the contract and a motion was made by Travis Soderberg to agree to and sign the contract. Motion seconded by Jeff Siewert; motion passed unanimous.

Council had the second reading of the dog ordinance that was proposed to the city by the Traill County Sheriff’s department. The dog ordinance will be the same across the county giving the Sheriff’s Department clear directions on actions to take in the event of an animal at large complaint. The ordinance also would require that city residents have their pets licensed on an annual basis and provide proof of current rabies vaccinations to obtain a city license. Motion made by Travis Hegg to approve the dog ordinance as read during the second reading; motion seconded by Bruce Otteson; motion passed unanimous.

Council revisited the topic of new city signs. The quote received would have 2 city signs total, one at each end of town, for a total of about $20,000. Council revisited options for lighting on the signs and the pros and cons of lighting being inside the sign itself vs. being on the ground shining onto the sign. Council also discussed sign style options while considering issues that could arise with snow drifting and landscaping. Council will get more information and revisit the topic at the next meeting.

Council discussed that surveying for the south ditch needs to be done. Council will look into getting quotes to have it cleaned out.

Council discussed water issues at Casey Hong’s property. Council believes that the issues are likely within the yard and grading of the yard should be looked into to see if it can get the water flowing properly.

Next City Council meeting to be December 14th, 2016 @ 7:00 p.m. at the Buxton Fire Hall.

Travis Hegg motioned to adjourn, Travis Soderberg seconded; motion passed unanimous.


City of Buxton Meeting Minutes October 12th, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert, Travis Hegg, Travis Soderberg, Bruce Otteson, Nick – Indigo Signs

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the September 14th, 2016 meeting were read. Motion to approve the minutes was made by Jeff Siewert; seconded by Bruce Otteson; motion passed unanimous.

The following bills were presented for payment:  

11814    GF Traill Water                         $  148.90

11815    Traill County Auditor                 $  250.00

11816    United States Treasury              $1,887.84

11817    Bruce Otteson                          $   152.38

11818    Gene Rosholt                           $   692.62

11819    Jeff Siewert                              $   152.38

11820    Melanie Hunt                            $1,108.20

11821    Travis Hegg                             $   152.38

11822    Travis Soderberg                     $   152.38

11823    Airborne Custom Spraying        $1,170.00

11824    Farmers Union Oil                    $   161.39

Online    Waste Management                 $3,076.37

Online    Xcel Energy                             $   936.92

 

Travis Hegg motioned to approve bills, Travis Soderberg seconded; motion passed unanimous.

Nick from Indigo signs came before the council to discuss a couple different options they have for a new city sign. Indigo signs did the sign for Mayville as well. He informed the council that there would need to be landscaping done around the sign as it would damage the sign to weed whip against it or hit it with the lawn mower. The quote provided for the signs would include everything except the foundation for the sign which would be 2 poles. The signs last about 15-20 years but can be repainted as needed as well. The sign options can be lighted but they have not had very good results with the solar lights in the winter. It would be best if the lighting for the sign to be inside the sign so as to not get covered by snow and to be hard wired in. Nick also said that the lighting options could also be added afterwards too. The quote would be for $19,000.00-$22,500.00 and an additional $3,000.00-$4,000.00 to have the inside lighting added.

Council was contacted by the county recorder asking if the pending issue between the city of Buxton and the Triple VVV could be resolved. Council gave all of the information over to the insurance company attorney in hopes to close the matter.

Council revisited the proposed dog ordinance. Received information from Sheriff Steve Hunt that Circle of Friends will no longer accept animals brought in by the Sheriff Department unless there a contract for holding the animal with the city. This would state that if the owner of the animal did not come to the collect it then the city would need to pay any associated fees with boarding and euthanizing the animal. Council discussed this and decided to table the matter to give time to think about it.

Council discussed water issues in John Proznik’s yard. Elevations were taken and it was found to be flat in some areas and then increasing grade in other areas. It looked to have steady grade from 3.5 feet to 0 feet. Council discussed if there are options to use ditching but are concerned that the yard may be low. Council discussed looking into cleaning out south of town.

Council also discussed water issues at the property of Trevor Schwietzer. The driveway seems to be a bit high and may be impeding proper water drainage. Council discussed that they feel most of the water drainage issues are coming from the driveway and it needs to be ground down. Council also discussed that there could be some grading done in the yard as well to help keep the water moving as well as some cleanout around the driveway.

Council talked with Briedenbach Excavating about grass seeding needing to be done on Neill Street. Council was told that if the city purchases the seed he could do the seeding for about $800.00. Council agreed that this needs to be done to keep the dirt from washing out. Motion made by Travis Soderberg to have Breidenbach Excavating do the seeding, seconded by Travis Hegg; motion passed unanimous.

Council discussed the proposed sale of the city lots to see if there have been any new developments. No change at this time.

Council discussed hiring Anderson Snow Removal to do the city snow removal again this winter at the same rate as last year. Council agreed that if Anderson Snow Removal is to do this again council will need to receive monthly invoices to the city with itemized snow removal dates and hours of service for each date. Motion made by Bruce Otteson to hire Anderson Snow Removal again provided they will provide monthly, itemized billings. Seconded by Jeff Siewert; motion passed unanimous.

Council will hold their annual city budget meeting Wednesday, October 19th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Next City regular Council meeting to be November 9th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Travis Hegg seconded; motion passed unanimous.


City of Buxton Meeting Minutes September 14th, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert, Travis Hegg, Travis Soderberg, Bruce Otteson, Craig Knutsvig, Tom Gerstenberg, Ben Hershey

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the August 10th, 2016 meeting were read. Motion to approve the minutes was made by Travis Hegg; seconded by Jeff Siewert; motion passed unanimous.

The following bills were presented for payment:  

11805    Airborne Custom Spraying             $585.00

11806    Farmers Union Oil                          $142.60

11807    GF Traill Water                             $212.97

11808    Minn Dak                                 $35,400.00

11809    Traill County Auditor                      $250.00

11810    Van Diest Supply Company        $1,705.30

Online    Waste Management                    $3,171.51

Online    Xcel Energy                                   $840.30

11803    Melanie Hunt                                $1,108.20

 

Bruce Otteson motioned to approve bills, Travis Soderberg seconded; motion passed unanimous.

Craig Knutsvig came before the council to tell the council that the old hardware store is in very poor shape. He is considering having it demolished. He wasn’t to sell that property but is aware that it does not have much value.

Tom Gerstenberg came before the council requesting to have a band behind the Triple VVV on September 17th from 9pm-1am. He has a paper signed by the 4 people with homes behind the bar giving permission to have the band. Motion to allow the band and extend the liquor license to a fence in area behind the bar made by Travis Hegg; seconded Jeff Siewert.

Council received a letter from the attorneys of the Triple VVV asking for drawings of the city sewer system and records of clean outs. Council is going to turn this over to the city attorney for review and response.

Council discussed making Brudvik Law Office the new city attorney. Motion made by Travis Soderberg to approve this change; seconded by Bruce Otteson; motion passed unanimous.

Council discussed a sink hole by the burn pile. It is not believed to part of the sewer system but council is going to check it out, fill it in and watch it to see if there is any further issue.

Council discussed billing for the paving done on Neill Street. Council is going to take another look at it and discuss further.

Council revisited the proposal for a new city sign. Project is being put on hold pending quotes from other companies and other sign options. Council would also like to look into option of lighting the signs either with solar lights or if there is a wired option as well.

Ben Hershey came before the council to discuss the damage done to his property by the highway department when they were replacing a culvert. He wanted to keep the council informed as there is still water issues in his yard despite the culvert being re worked.

Council discussed that spraying for dandelions is best done in the fall and is going to look into having it done.

Council discussed the county dog ordinance. Travis S made a motion to adopt the ordinance as a city resolution. Seconded by Bruce Otteson; motion passed unanimous. Will be read at the next meeting.

Next City Council meeting to be October 12th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Travis Hegg motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes August 10th, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Sheriff Steve Hunt

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the July 13th, 2016 meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Jeff Siewert; motion passed unanimous.

The following bills were presented for payment:  

11797    Farmer’s Union Oil    $118.60
11798    GF Traill Water        $131.93
11799    Hancock Concrete Products    $122.00
11800    Traill County Auditor $250.00
11801    Waste Management $3,042.85
11802    Xcel Energy $870.12
11803    Melanie Hunt    $1,108.20

Bruce Otteson motioned to approve bills, Travis Soderberg seconded; motion passed unanimous.

Sheriff Steve Hunt came before the council at the council’s request to discuss the proposed dog ordinance. Sheriff Hunt explained that the city can do what they would like as far as permitting dogs. He explained that the Sheriff’s Office would have better guidance as to what to do with dogs that are picked up if there is a permit for the dog. Currently they take the animals to the humane society if they are not licensed, provided the humane society has the room to take them.

Motion made by Travis Soderberg to table the ordinance until all council members are present, seconded by Jeff Siewert; motion passed unanimous.

Council received a letter from the offices of Swanson & Warcup. Swanson & Warcup are the attorneys for Tami & Gerald Knapp. The letter states that the City of Buxton is not found to be at fault for the sewer blockage at the Triple VVV in the past. However they would like the city to provide sewer plans and drawings for the sewers and lift station and all cleanouts done. Council agreed to forward this letter on to the city attorney for guidance.

Council was presented with an application for tax abatement for the old hardware store. The roof is falling in and they would like the value of the property decreased due to its disrepair. Travis Soderberg motioned to approve the tax abatement, seconded by Jeff Siewert; motion passed unanimous. Abatement application to be sent on to the county for their review and approval.

Mayor Rosholt met with Lee Hanson, BNSF Station Master. They discussed that any work done on the crossings or within 25 feet on the line was to be done that they would need to meet prior for railroad safety. Work proposed for the ditch next to Main Street was also discussed. It was determined that a railroad man would not need to be present as the work would be far enough away from the line itself. Council will look into surveys and quotes for the work to be done before discussing further.

Council discussed a new city sign. They received a drawing, sample and estimate to get 2 signs, one at each side of town. Estimate was for $15,000 for both signs, and would be more if installation is included.

Council discussed the paving done on Neill and Oscar. Total paving estimate was $36,000. $24,000 of the estimate was for Neill Street and was to be split among the property owners. Council discussed the option of the property owners paying the paving by special assessment to each property owner. The remaining amount for the paving on Oscar to be paid by the city.

Next City Council meeting to be September 14th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Travis Soderberg motioned to adjourn, Bruce Otteson seconded; motion passed unanimous.


City of Buxton Meeting Minutes July 13th,, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Ben Hershey, Greg Troftgruben, Casey Hong, Tom Gerstenberg

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the June 8th, 2016 meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Bruce Otteson; motion passed unanimous.

The following bills were presented for payment:  

Direct    Waste Management    $2649.52
Direct    Xcel Energy        $842.97
11781    Farmer’s Union Oil    $323.24
11782    GF Traill Water        $117.60
11783    Job Service        $38.93
11784    North Dakota Insurance Department $88.19
11785    Traill County Highway Department $129.52
11786    Traill County Tribune    $697.68
11787    Traill County Auditor        $250.00   
11788 United States Treasury $697.68
11789 Bruce Otteson $203.17
11790 Gene Rosholt $369.40
11791 Jeff Siewert $203.17
11792 Melanie Hunt $1,108.20
11793 Travis Hegg $203.17
11794 Travis Soderberg $203.17
11795 Anderson Excavating $3,117.90
11796 Ben Hershey $168.95

Travis Soderberg motioned to approve bills, Bruce Otteson seconded; motion passed unanimous.

Jeremy Holmes would like to buy 3 lots from the city to build on. Council discussed a sale price of $3,000 per 50’ lot. He would like the lots split after sale to be 2 - 75’ lots and then he would build two homes, one on each 75’ lot. Council discussed if a 75’ lot would be adequate for a house as most houses in Buxton are on 100’ lots. Council is concerned that doing 75’ lots could make the lots too small for housing and would cause crowding. Council would like to see home plans before they will agree to allow for 75’ lots to be used for building. Travis Soderberg motioned to see plans before agreeing to 75’ lots or just sell the 2 - 50’ lots at this time for one home to be built; seconded by Jeff Siewert; motion passed unanimous.

Casey Hong came before the council to request permission to put drain tile in his yard. He says his driveway is currently full of water and he wants to have the water removed from it with drain tile. He asked the council if he could have the drain tile go from the east or west side of his driveway and then go around his home. The council asked if Casey has had elevation levels taken to ensure that the water will not infringe on his neighbor’s property. Casey asked if he could put his ditch back in instead of the drain tile. Council explained that there can not be standing water, the water must flow to the south. Council says that Casey needs to be sure of the grade of the neighbor’s property to ensure the water flows south. Water currently is supposed to flow to the south to the county ditch. Council explained that any water ditching needs to have the grade maintained throughout so that the water flows in this manner.

Ben Hershey came before the council. He thanked the city council for providing the portable toilets for Buxton Day on July 9th. He also brought before the council a receipt for the flowers he purchased to put around the city of Buxton sign. Bruce Otteson motioned to reimburse Ben the $168 for the cost of the flowers; seconded by Jeff Siewert; motion passed unanimous.

Ben Hershey also informed the council that the ditch at the corner of his property is pushing down in the northwest corner and the water is not flowing through. Ben feels the ditch needs to be dug out. Mayor Rosholt said he will contact the county about the issue.

Council revisited the discussion of getting a new city sign. Council looked at some pictures of some of the other city signs and discussed what would look best for Buxton. Council discussed that there may be funds available from the Buxton Park Board, BIG and Traill County EDC to help with the funding for a new sign.

Council discussed that the trees on the north end of town are getting close to the power lines. Council discussed getting quotes to have these trimmed by professionals.

Mayor Rosholt informed the council that he has a meeting scheduled with the Station Master to discuss the south ditch and the ditch along main street to see if they will be willing to allow the city to make some repairs and modifications to them.

Council revisited the paving project for Neill Street. Council has requested a bid for only the Neill street portion but has yet to receive the bid.

Tom Gerstenberg came before the council to ask if he can have an outside band on the night of September 17th. He would like to have the band outside the back of the bar, facing the bar. He would have the area fenced off. Council asked that he first seek permission from the residents in the area and they will then discuss a decision at the next council meeting.

The Senior Center would like permission to put up a small shelter to have a place to put books where people can come and take or leave books at their leisure. Jeff Siewert motioned to allow the Senior Center to complete this project; seconded by Travis Soderberg; motion passed unanimous.

Council was asked by Sheriff Steve Hunt to review and consider adopting a dog ordinance. The Sheriff’s Department is hoping to get most areas in Traill County to adopt the same or similar dog ordinance so that there can be a more uniform action that the Sheriff’s Department in incidences with dogs. Council has requested for Sheriff Hunt to attend the next council meeting to discuss questions that the council has.

Council held an election for the council president for the next term. Council president would be expected to perform the duties of the Mayor in the event the Mayor could not do them. Nomination made by Travis Soderberg to elect Travis Hegg as the council president. Bruce Otteson gave a second nomination for Travis Hegg. All votes were cast. Travis Hegg was elected unanimously as the council president.

Next City Council meeting to be August 10th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes June 8, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Travis Hegg, Tom Gerstenberg, Kurt Bjerke, Casey Hong, Trevar Schweitzer, Gary Fugelstein

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the May 11th, 2016 meeting were read. Motion to approve the minutes was made by Bruce Otteson; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

Direct Visa $272.55
Direct Waste Management $3,027.21
Direct Xcel Energy $842.97
11774 Farmer’s Union Oil $65.31
11775 GF Traill Water $73.35
11776 Job Service $37.25
11777 Pribula Engineering $390.00
11778 Traill County Tribune $105.12
11779 Traill County Auditor $250.00
11780 Melanie Hunt $1,108.20

Travis Soderberg motioned to approve bills, Travis Hegg seconded; motion passed unanimous.

Council received prices from MinnDak for paving and milling on Neill and Oscar. Council discussed that the quote is for $1,475 per 50’ lot to be paid by each property owner on either side. The property owners would need to be in agreement before work could be started. Curt Bjerke and Gary Fuglesten discussed with the council if it would be more economical to only do Neill Street at this time. The quote provided to the council did not separate out the two streets. Council will ask Minn Dak for a quote for Neill only to determine the savings of doing only one street at this time.

Council discussed some of the other roads in town that need repair or to be milled and repaved. Council discussed that a major project would require special assessments to the property owners affected to pay for the work. Council discussed that in order to do a special assessment project the city would first need to hire an engineer to provide statements on the work that would need to be done before they could begin accepting bids for the project. Council discussed that this could become a very costly project. Council also discussed that special assessments generally run for 20 years and council wants to be sure that they have done all of the necessary research before taking beginning steps on a major project.

Council discussed that Minn Dak will be coming to repair some of the patches they had done last fall.

Tom Gerstenberg came before the council to request a building permit to replace the fence next to the Triple VVV. He intends to remove the existing fence and replace it with a similar one.

Casey Hong came before the council to present his drawings for the work he has begun in the yard at his home. Council asked that the ditches he has dug into his yard be filled in and any decorative improvements be done at or above ground level. Council explained that any ditching needs to be done by individuals hired by the city to ensure that drainage is appropriate to reduce risks of excess water going to neighboring properties. Casey asked about putting a decorative fence around his property. Council informed Casey that it would be acceptable to put up a decorative fence provided it is at least 10 feet in from the road to allow room for snow removal in the winter.

Council discussed the posting of the meeting minutes on the city website. Currently meeting minutes go back to January 2013. The website administrator requested that she be able to remove some of the older meeting minutes as she has run out of space to post the current meeting minutes. Council agreed that the older meeting minutes can be removed from the website. Council feels that the current year and prior year’s meeting minutes should be sufficient to have posted on the website.

Council discussed mosquito spraying. Council plans to do the spraying on Thursday nights, weather permitting.

Council discussed looking into the cost of a pull behind sprayer to use to spray the city park. Council is looking into prices for a sprayer versus the cost of hiring to have this done.

Council also discussed contacting Airborne to have aerial spraying done prior to Buxton Day on July 9th.

Council discussed the city tree pile and its location. City is concerned that the current location may no longer be appropriate. Cost to have the pile cleaned up is estimated at $3,500. Council also will be looking into options to have the burn pile relocated.

Council discussed the city sign and is looking at the options other cities have done. Council is going to continue to look at other city signs and look into requesting prices to have Buxton’s sign replaced. Council also discussed looking into if there is any grant money that may be available to help with the cost of this.

Council discussed the current wage for Steve Larson to continue to provide mowing service for the city. Council believes it has been many years since the wage for this position has been evaluated. Motion made by Travis Hegg to raise the mowing service wage to $14/hour, seconded by Jeff Siewert; motion passed unanimous.

Council discussed that they need to determine for what amount they will bond the city auditor. Jeff Siewert motioned to make a resolution to bond the city auditor for $250,000.00, seconded by Bruce Otteson; motion passed unanimous.

Council revisited inquiring to the railroad about having the grass area next to Main Street leveled to reduce standing water and make lawn care easier. Council to contact the Station Master as to who needs to be contacted about this. Council also to inquire about ditching on the south side of the county road.

Council discussed a deteriorating shed in town that it is believed children are playing in and poses a hazard. Council is going to have city ordinances sent out and request that the shed is repaired, secured or removed.

Council discussed contacting Xcel Energy regarding leaning power poles.

Council would like to look into what needs to be done to get better ditching. They would like to start at Main Street and work in from there.

Council also discussed some tree trimming that could be done.

Next City Council meeting to be June 13th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Travis Hegg motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes May 11, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the April 13th, 2016 meeting were read. Motion to approve the minutes was made by Travis Hegg; seconded by Jeff Siewert; motion passed unanimous.

Meeting minutes from the April 27, 2016 tax equalization meeting were read. Motion to approve the minutes was made by Travis Soderberg; Seconded by Bruce Otteson; motion passed unanimous.

The following bills were presented for payment:

    GF Traill Water        $642.66
    ND League of Cities    $515.00
    North Star Mutual Insurance    $514.00
    Traill County Tribune    $78.48
    Traill County Auditor    $250.00
    Waste Management    $3,070.47
    Xcel Energy    $1,706.91
    Melanie Hunt    $1,108.20

Travis Soderberg motioned to approve bills, Bruce Otteson seconded; motion passed unanimous.

Mayor Gene Rosholt received a request from the Buxton Daycare to renew their gaming permit at both The Triple VVV and The BarN & Grill. Motion made by Travis Hegg to renew the gaming permit, seconded by Jeff Siewert; motion passed unanimous.

Council received a call asking if there are any ordinances against putting a metal roof on a home. Council discussed that there are no ordinances against this.

Craig Connor of The BarN & Grill requested permission from the council to extend his establishment’s liquor license to allow liquor outside of the bar for a street dance to be held during Buxton Day on July 9, 2016. The area where liquor would be allowed would be fenced in and alcohol would not be allowed outside of the fenced in area. Council discussed that this was done this way last year as well. Motion made by Travis Hegg to approve the outdoor liquor for the street dance; seconded by Jeff Siewert; motion passed unanimous.

Council recieved an email from the Grand Forks Herald requesting a contact to speak with about the recent business developments in Buxton. Council agreed to reply with Mayor Gene Rosholt’s contact information.

Council discussed that there are new prospective buyer’s for the city owned lots in Buxton.

Council was contacted by Xcel Energy. Xcel will be changing the streetlights in town over to LED lights.

Council discussed that the water in the lagoon is getting hign and will need to have water samples taken from it. Also the road to the lagoon needs gravel put down. Council is going to look into getting prices to have gravel brought in and spread on the lagoon road.

Coiuncil discussed getting prices from MinnDak to look into paving on Oscar. Council discussed if this should be done now or if it should wait until after the lots have been developed to avoid heavy machinery causing damage to the road. Council discussed that heavy machinery could be brought in through the alley as well.

Council also discussed getting bids to have paving done on Main Street as well. They would like to get quotes going block by block to determine how cost effective it would be do do all of the street versus just part of it as the highest area of concern is from Cenex to the Bank. Need to look into pavement height and drainage concerns while considering the project.

Council also discussed looking into the cost of bringing more gravel in to some of the alleys in the city. Some alleys have deep ruts and council discussed surveying all of the alleys to determine which will need it before getting quotes.

Council discussed the ditch on main street. No further developments as the railroad will need to be contacted prior to making a plan for work.

Council discussed the city sign. The current sign has heaved and council would like to inquire about the cost for a new city sign versus repairing the current sign.

Council discussed having the "Welcome to Buxton" signs put back up on the streetlights in town. Council would like to do this prior to Buxton Day.

Paul from Waste Management would like to come out and meet with the city to discuss the current garbage services and answer any questions that the council has. Paul will be provided with the dates of the upcoming city council meetings so he can determine which would work best for him.

Council discussed the North ditch needing to be cleaned out. Council discussed looking into if there will be work done on the land next to this prior to looking into work so that the work does not overlap.

Council discussed that Bruce Otteson and Jeff Siewert are up for reelection for the city council this year. Both are on the ballot to run again.

Next City Council meeting to be June 8th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Travis Soderberg motioned to adjourn, Travis Hegg seconded; motion passed unanimous.


City of Buxton Meeting Minutes April 13, 2016 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert, Travis Hegg, Travis Soderberg, Bruce Otteson, Gary Fuglesten and Ben Hershey

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the March 7th, 2016 meeting were read. Motion to approve the minutes was made by Jeff Siewert; seconded by Travis Soderberg; motion passed unanimous.

The following bills were presented for payment:

    GF Traill Water    $117.60
   
ND Workforce Safety    $350.00
   
Traill County Auditor    $250.00
   
Waste Management    $2,950.15
   
Xcel Energy    $962.01
   
Bruce Otteson    $160.80
   
Gene Rosholt    $277.05
   
Jeff Siewert    $152.38
   
Melanie Hunt    $1,108.20
   
Travis Hegg    $152.38
   
Travis Soderberg    $152.38
   
Melanie Hunt    $85.39
   
US Treasury    $697.66
   

Travis Hegg motioned to approve bills, Jeff Siewert seconded; motion passed unanimous.

Council discussed the request for tax exemption that was submitted for the new property on Greely St. Council heard that they current owner intends to sell this property. Tax exemptions for new homes are typically for two years and council would like to make sure that the exemption would only apply to the current owner and not any subsequent owners before making a decision. Council is going to look into this and revisit it at the tax equalization meeting.

Council has scheduled for Waste Management to bring a roll off in for spring clean up. The dumpster will be brought in on Friday, May 20th and removed on Monday, May 23rd. The dumpster is to be placed at Central Valley Bean for the use of the city residents.

Gary Fuglesten came before the council and asked if the city has any plans to have any paving done in the city at the time that Highway 81 is being repaved. Council had some work done last fall and they are to come back to continue the work this spring. Council also discussed looking into having some of the city streets milled down and repaved.

Council asked if the owners of the property next to the city’s lots would be willing to sell the city one of their lots so that the city would have the ability to sell 2 – 2 lot sections when prospective owners become available. It was discussed that this would be just as easy to do this at the time of sale and the owners of the adjoining lot are open to this prospect.

Council also discussed if it would be possible to level the area next to the railroad tracks. It was discussed that this area tends to become very wet and is a breeding ground for mosquitoes. This land is currently owned by the railroad and council will need to seek permission from them before anything could be done to it.

Ben Hershey came before the council. He said that the city wide garage sales are scheduled for May 14th this year. He also said that Buxton Day has been scheduled for July 9th and asked if the city would be willing to help with the portable restrooms for this again. Council agreed to help with this as they have in the past.

Council got some additional information regarding the siren. Currently the state is looking into upgrades on their systems and council feels it would be best to wait until they know what will work best with the state upgrades.

Council members built barricades to put on some of the city streets where there are areas that traffic should avoid. Motion was made by Travis Soderberg to reimburse Bruce Otteson for the cost of the materials, seconded by Jeff Siewert; motion passed unanimous.

Council also discussed looking into cleaning out the city shed.

Next City Council meeting to be May 11th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes March 7, 2016 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert, Travis Hegg, Travis Soderberg, Bruce Otteson, Senator Paul Murphy, Melissa Beach

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the February 10th, 2016 meeting were read. Motion to approve the minutes was made by Jeff Siewert; seconded by Travis Soderberg; motion passed unanimous.

The following bills were presented for payment:  

    GF Traill Water    $193.49
   
Traill County Auditor    $250.00
   
Waste Management    $3,113.47
   
Xcel Energy    $1,802.00
   
Melanie Hunt    $1,108.20
   
Full Service Insurance Agency   $541.00

Travis Hegg motioned to approve bills, Jeff Siewert seconded; motion passed unanimous.

State Senator Phil Murphy came before the council. He expressed his thanks to the council for their civic service.

The city auditor asked the council if certain monthly bills could be paid online to eliminate wait times with mailing. Motion was made by Travis Hegg to allow the monthly Xcel Energy Bill and Waste Management bill to be paid online provided the auditor still provides a full accounting each month of these payments. Motion seconded by Bruce Otteson, motion passed unanimous.

Melissa Beach from Traill county EDC came before the council to present the EDC’s annual report. The report included information such as current homes for sale and job openings in Traill County. Information can be found on their website: traillcountyedc.com.

Council would like to look into what the cost would be to have the recycling picked up by Waste Management two times per month instead of only one.

Council discussed the City of Buxton sign. Council feels that the sign has heaved and needs to be reset after the frost is out of the ground.

Council also discussed the north ditch and that dirt work on it needs to be looked into.

Council discussed if drain tiles are done in cities. Council would like to look into doing something around the ballpark. Council discussed that it can be very difficult to do.

Council also discussed making something to put over the manholes in areas where they are worst throughout town.

Council discussed this year’s tax equalization meeting. Council decided to have the meeting on Wednesday, April 27th at 8pm at the Buxton Fire Hall.

Council discusses that the meetings will be held at 8pm going forward.

Mayor Rosholt was dismissed from the meeting while the council discussed the salary for the Mayor’s position. Council discussed that the salary for the city Mayor position has not been evaluated in many years despite the additional demands required to do the job. Bruce Otteson made a motion to raise the mayor salary to $250 per meeting following the next election. Seconded by Jeff Siewert, motion passed unanimous.

Mayor Rosholt is asked to return to the meeting.

Next City Council meeting to be April 13th, 2016 @ 8:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.


City of Buxton Meeting Minutes February 10, 2016 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the January 13th, 2016 meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Jeff Siewert; motion passed unanimous.

The following bills were presented for payment:  

        Anderson Excavation        $8613.50
        United States Treasury    $3252.78
        GF Trail Water        $642.66
        ND League of Cities        $515.00
        North Star Mutual Insurance    $514.00
        Trail County Tribune        $78.48
        Traill County Auditor        $250.00
        Waste Management        $3,070.47
        Excel Energy        $1706.91
        Melanie Hunt        $1,108.20

Travis Soderberg motioned to approve bills, Bruce Otteson seconded; motion passed unanimous. .

Council revisited the subject of the road across from the bean plant. Council looked into the tax implications of annexing in the property surrounding the road so that the city could take over ownership of the road. They will need to do further research to get the correct information. Council has been told that if the city does not take ownership of the road that it may be closed. Since the council cannot take ownership of the road unless the property around it is annexed into the city. .As the property owner is not currently willing to annex the property the council feels the issue of the road is a township decision not a city decision.

Council discussed the property they were looking into having condemned. Council did some looking into it and found that the property is being purchased and the new owners have the intention of tearing it down and rebuilding.

Council did further research into the current fire siren and having it replaced with a siren that would be able to sound for both fire and tornado. They received a quote from Federal Signal/Warning System for a new siren. They provided a quote for two different options at about $8,000-$13,000. Council needs to look into more information about the pole and the wiring. Council is also working with the sheriff’s department to coordinate what the best options are. Since the signal is currently triggered at the sheriff’s office the council will work closely with them before making a decision. Council is also going to look further into any potential grants to help with the cost of the new signal.

Council plans to review the city’s insurance.

Next City Council meeting to be March 9th, 2016 @ 7:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Jeff Siewert seconded; motion passed unanimous.

City of Buxton Meeting Minutes January 13, 2016 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Travis Hegg

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the December 8th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Soderberg; motion passed unanimous.

The following bills were presented for payment:  

        Bruce Otteson        $143.96
        Gene Rosholt        $277.05
        Jeff Siewert        $152.38
        Melanie Hunt       $1,108.20
        Travis Hegg        $$152.38
        Travis Soderberg        $152.38
        Gabriel Construction    $456.40
        GF Traill Water        $611.62
        ND Sewage Pump    $250.00
        Traill County Treasurer    $7.28
        Traill County Tribune        $142.56
        Excel Energy        $925.45

Bruce Otteson motioned to approve bills, Jeff seconded; motion passed unanimous. .

Council received a quote to change the fire siren. Council wishes to have the fire siren work both in the case of a fire and also for tornado but using a different tone. Council was told the current siren is too old to add the tornado tone and a new siren would need to be installed. The quote for the siren was $13,568.20 and does not include the installation or pole for a 55 foot pole to mount the siren to. Quote also does not include mounting the siren at the top of the pole and the cable to be run from the siren to the repeater. The company providing the quote has installed other sirens in the area. Cost is estimated to be about $20,000.00 for entire project for the new siren and installation. Council discussed options of placement and also would like to see if there are grants that could help with the costs of a new siren.

Council also discussed if the Buxton Beat can be sent out to the individual residents of the apartment buildings. Council is going to get the addresses for each resident so that they can be on the mailing list to receive the letter.

Council inquired to BIG about their interest in creating a steering committee so that Buxton could join the ND Cares Committee. A BIG representative informed the council that BIG discussed this at their last meeting but will need to get more information in order to proceed.

Council discussed the potential sale of the city lots. No developments have formed from the previously interested parties. Another person has expressed interest to the council to purchase the lots to put in a modular home on a foundation or basement. Council discussed this and a motion was made by Travis Hegg to allow any home on a permanent perimeter foundation regardless of if it is built offsite or onsite and is constructed using standard construction materials; motion seconded by Jeff Siewert. Motion passed unanimous.

Council received a letter from the attorneys of Gerald and Tami Knapp informing the council that they will be moving forward with their lawsuit against the city for damages they claim to have incurred. The city attorney advised that the council be sure to turn the information over the city’s insurance company as they would be the ones handling the claim.

Council also discussed taking steps to look into having a house condemned. Council will discuss this with the city attorney to get proper information on the process to do this.

Next City Council meeting to be February 10th, 2016 @ 7:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Travis Soderberg seconded; motion passed unanimous.


City of Buxton Meeting Minutes December 8th, 2015 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg,  Travis Hegg Tom Gerstenberg

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the November 11th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

11709

 

Farmers Union Oil

$63.20

11710

 

Florian & Sons

$3,826.50

11711

 

GF Traill Water

$235.93

11712

 

Traill County Auditor

$250.00

11713

 

US Post Office

$50.00

11714

 

Waste Management

$3,015.54

11715

 

Xcel Energy

$871.56

11716

 

Melanie Hunt

$1,108.2

11717

 

Steve Larson

$3,379.19

11718

 

Minn Dak

$42,000.00

 

 

 

 

Travis Soderberg motioned to approve bills, Jeff Siewert seconded; motion passed unanimous. .

Council received a letter from Betsy Dalrymple the first lady of North Dakota. The letter invites the city of Buxton to become a member of North Dakota Cares. This program helps service members, veterans and survivors. For Buxton to become a member of North Dakota Cares they would need to have a steering committee, a city resolution of support, a minimum of one event per year and purchase ND Cares signs to be put on the DOT signs. Council discussed talking to BIG and some others to see if a steering committee could be assembled for this program before pursuing the other qualifications further. Council will revisit the proposal once the other qualifications are met.

Council received an estimate from Visu Sewer for the grouting of the sewer line. Proposal includes one liner at an innersection where they feel the sewer needs repair, 1 pass of cleaning of soft materials and grouting of 750 linear feet. If there are hard deposits that need to be removed that would be done at an additional cost. The total estimate is for around $9,000.00. Council is going to continue to discuss this proposal at future meetings until a well thought out decision can be made.

Tom Gerstenberg came before the council to discuss his taking over the Triple VVV. Tom would like the 2016 retail beer and liquor license to be issued in his name. Council agreed to do this once payment has been made.

Council discussed the proposed selling of the 2 city lots in the new section of town. No further developments have been made neither interested party has come forth with a firm offer to purchase. Council will contact the proposed buyers to see if they need anymore information.

Council discussed the mowing service that is done for the city of Buxton. Council would like to discuss the wages paid for this at a future meeting as this amount has not been adjusted in many years.

Council discussed the road that does not currently have ownership by either the township or the county. The owner would like the road to be claimed by the city so that he does not need to maintain it or carry any liability or he will close the road to the public. As discussed at prior meetings, the city attorney recommended that the city not take over ownership unless the land surrounding the road would be also annexed into the city. Owner asked if being annexed into the city would have any adverse effects on his taxes. Council is to look into this and discuss further at the next meeting.

Motion to adjorn made by Travis Hegg, seconded by Jeff Siewert, motion passed unanimous.

Next City Council meeting to be January 13th , 2015 @ 7:00 p.m. at the Buxton Fire Hall.


City of Buxton Meeting Minutes November 11th, 2015 @ 7:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Travis Hegg Todd Stelmacher of Visu-Sewer

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the October 14th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Bruce Otteson; motion passed unanimous.

The following bills were presented for payment:  

11699

 

Melanie Hunt

$1,108.20

11700

 

Full Service Insurance Agency

$889.00

11701

 

Gene Rosholt

$90.00

11702

 

GF Traill Water

$245.67

11703

 

Heritage Publications

$469.00

11704

 

JetWay Multiple Services

$5,014.00

11705

 

Melanie Hunt

$30.00

11706

 

Traill County Auditor

$250.00

11707

 

Waste Management

$6,001.25

11708

 

Xcel Energy

$1,736.04

 

 

 

 

Travis Soderberg motioned to approve bills, Travis Hegg seconded; motion passed unanimous. .

Todd Stelmacher from Visu Sewer came before the council to present on his company Visu Sewer. Visu Sewer has been in business for 40 years providing sewer rehabilitation. Todd showed the council with a presentation how sewer grouting works and also explained sewer lining. He said that some of the mineral deposits would possibly need to be ground out before grouting would be possible. He said that grouting can be done any time of the year but it’s suggested that it be done when the daytime highs are at least in the teens and the most water ground water is being leaked into the pipes so that they can see where all of the areas that need grouting are. Any cracked sections of pipe would need to be structurally repaired before grouting could be done.

Council discussed contacting MinnDak to discuss some of the patches that were done and checking if there are alternatives to the way it was done to make the repairs better.

Council had 2 loads of gravel brought in to add to some of the gravel alley ways. Council believes some of the alleys need more gravel yet. Motion made by Travis Hegg to bring in additional gravel, seconded by Jeff Seiwert, motion passed unanimous.

Council discussed the estimate provided by Xcel Energy to put in streetlights in the new development. Motion made by Jeff Seiwert to approve the estimate, seconded by Bruce Otteson, motion passed unanimous.

Council discussed the road outside of town that was requested to be taken over by the city. Council was advised by the city attorney that the road cannot be part of the city unless the land surrounding it were annexed into the city as well.

Jeremy Holmes expressed his interest to the council in purchasing the city lots to build a spec home. Council will provide him with information so he can make a decision.

Motion to adjourn made by Bruce Otteson, seconded by Travis Hegg, motion passed unanimous.

Next City Council meeting to be December 9th , 2015 @ 7:00 p.m. at the Buxton Fire Hall.

Bruce Otteson motioned to adjourn, Travis Hegg seconded; motion passed unanimous.

City of Buxton Meeting Minutes October 14th , 2015 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Bruce Otteson, Travis Hegg Tom Gerstenberg

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the September 8th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Hegg; motion passed unanimous.

Special meeting minutes from the September 23th, 2015 meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Bruce Otteson; motion passed unanimous.

Special meeting minutes from the October 7th, 2015 meeting were read. Motion to approve the minutes was made by Travis Soderberg; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment:  

11682

 

Bruce Otteson

$253.96

11683

 

Gene Rosholt

$461.75

11684

 

Jeff Siewert

$253.96

11685

 

Melanie Hunt

$1,108.20

11686

 

Travis Hegg

$253.96

11687

 

Travis Soderberg

$253.96

11688

 

Breidenbach Excavating

$20,671.10

11689

 

Farmers Union Oil

$199.37

11690

 

Jet-Way Multiple Services

$2,299.00

11691

 

Pribula Engineering, PLLC

$2,200.00

11692

 

Traill County Treasurer

$250.00

11693

 

Valley Plains Equipment

$80.28

11694

 

VOID

 

11695

 

Waste Management

$2,997.30

11696

 

Xcel Energy

$854.54

11697

 

F&T Development

$682.33

11698

 

GF Traill Water

$155.44

 

 

 

 

Travis Hegg motioned to approve bills, Jeff Siewert seconded; motion passed unanimous. .

Tom Gerstenberg came before the council on behalf of the Triple VVV. The Triple VVV would like to have a Halloween party outdoors. He says the area will be fenced in and patrons will have wrist bands to ensure that all of the patrons are of legal drinking age. Motion to approve the outdoors party made by Travis Hegg, seconded by Travis Soderberg. Motion passed unanimous.

Council was in touch with Bob at MinnDakk. MinnDak is paving in the area and hope to be in Buxton repairing the city roads by 10/16.

Council is going to contact VisuSewer and ask them to attend the November council meeting to discuss grouting. Council would like to understand the process. There are not a lot deposits in the sewer per the sewer video. They would like to discuss lining the sewer vs grouting.

Jeremy Holmes made a request to the council to look into purchasing the city lots to build a spec home. Motion made to offer the sale of the property at $6,000 per lot made by Travis Hegg, Seconded by Jeff Siewert, Motion passed unanimous.

Next City Council meeting to be November 11th , 2015 @ 8:00 p.m. at the Buxton Fire Hall.

Travis Hegg motioned to adjourn, Travis Soderberg seconded; motion passed unanimous.


City of Buxton Meeting Minutes September 8th , 2015 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg,  Bruce Otteson, Craig Connor

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the August 12th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Soderberg; motion passed unanimous.

Special meeting minutes from the July 28th, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Soderberg; motion passed unanimous

The following bills were presented for payment:  

11674

 

Farmers Union Oil

$106.56

11675

 

GF Traill Water

$292.79

11676

 

North Dakota Insurance Department

$89.83

11677

 

Traill County Tribune

$334.80

11678

 

Traill County Auditor

$250.00

11679

 

Waste Management

$2,876.84

11680

 

Xcel Energy

$863.47

11681

 

Melanie Hunt

$1,108.20

 motioned to approve bills, Bruce Otteson seconded; motion passed unanimous. .

Richard Legg came before the council. Richard states that when the road in front of his house was repaved it was put in high. He says that due to this he is having water issues in his yard. He geels that there needs to be better drainage to the east. Council will look into having surveying done and will discuss with Minn Dak having some of the pavement ground down when they come to patch the roads.

Joe Lofquist also came before the council to inform the council that he will be building onto his garage and is concerned that this will increase Richard’s water issues. He would like the council to advise at the time of surveying how his project can be done to minimize water issues for the surrounding homes. Council discussed the current drainage and possible solutions. Council is going to look into options that can fix or help the water problems.

Heritage contacted Mayor Rosholt to ask if Buxton would like to do another full page ad in the Traill County edition to be distributed. Motion made by Bruce Otteson to do ad, seconded by Jeff Siewert; motion passed unanimous.

City received a letter from the attorneys of Gerald and Tami Knapp. The letter is asking for payment of damages, repairs, lost business and lost wages in excess of $50,000 from the sewer issues early this year. The letter states that they would be willing to settle for $50,000. The letter claims that the issues with the sewer were entirely the city’s obligation and that if the settlement is not paid they will be seeking a greater amount in court. Stuart Larson, the city attorney, advised after the last meeting that this should be handled by the insurance company. Council will provide the letter to the insurance agent, insurance adjuster and city attorney.

Council discussed that Jerry Pribula will be in Buxton to survey the North and West Ditch and the alley in the addition.

Craig Connor came before the council with his application for tax abatement. Mayor Rosholt received a call from Gerald Knapp opposing the tax abatement. Gerald felt that the Triple VVV did not get to take advantage of this and therefore is opposed to the Barn & Grill receiving the abatement. Council discussed that the tax abatements are only for new structures. Council has approved this same abatement for all new properties. Motion made by Travis Soderberg to approve Craig’s application for tax abatement. Seconded by Travis Hegg; motion passed unanimous.

Council discussed the liquor license for the Triple VVV. Records show that the 1st half of the year payment has not been received. Tami Knapp via phone says that it was paid months ago. The second half of the license payment is now due. Council requests a letter sent asking for the second half of the annual payment and a cancelled check showing the 1st half was paid. They would like to receive this no later than August 1st.

Tom Gerstenberg came before the council to ask if he can have the Restaurant open after the bar closes to provide food after hours. He said he contacted the Sherriff’s office and was told it would be OK as long as their was no alcohol in the restaurant portion of the establishment. Council agreed that this should not be a problem.

Council discussed the junk cars at Christopher Stinar’s property. Council is monitoring their cleanup as the 30 days have passed since he was notified by ordinance that they need to be removed. Council discussed having the city attorney send a follow up notice reiterating the ordinance and the expectations.

The city attorney recommends that the city not taking ownership of the road by Central Valley Bean unless the land is annexed into the city as well.

The ditch has been surveyed and it was found to have a 3 ½ inch drop in most places. The road was found to slope evenly and gradually by John Proznik’s house. No dams were found due to road slope.

Council discussed the cost to move the evicted trailer house. Cost was estimated at about $2,000-$2,500 and would be more if needed to be moved further. City attorney says the next step would be taking it to court to have the owner evicted from the home.

Council also discussed the need of getting the tornado siren repaired. Council wants to look into possibly having the fire siren added to so it would work for both fire and tornado notification but with a different sound.

Council has received complaints from residents that burning leaves and garbage is causing smoke to enter their homes. Council is going to look through the city ordinances to see if there is one that applies to this.

Next City Council meeting to be August 12th , 2015 @ 8:00 p.m. at the Buxton Fire Hall.

Jeff Seiwert motioned to adjourn, Travis Hegg seconded; motion passed unanimous.

City of Buxton Meeting Minutes August 12th, 2015 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Travis Hegg, Bruce Otteson, Craig Connor, Curt Waslien

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the July 15, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Soderberg; motion passed unanimous.

Meeting minutes from the July 28, 2015 special meeting were read. Motion to approve the minutes was made by Bruce Otteson; seconded by Jeff Seiwert; motion passed unanimous.

The following bills were presented for payment: 

11664

 

Airborne Custom Spraying

$1,170.00

11665

 

Farmers Union Oil

$166.68

11666

 

GF Traill Water

$292.79

11667

 

Ohnstad Twichell, PC

$108.00

11668

 

Traill County Auditor

$250.00

11669

 

Valley Plains Equipment

$130.41

11670

 

Waste Management

$2,876.84

11671

 

Xcel Energy

$876.68

11672

 

Melanie Hunt

$1,108.20

Jeff Seiwert motioned to approve bills, Travis Soderberg seconded; motion passed unanimous. .

Kirk Waslien came before the council to discuss the siren. Council asked if the siren can be changed to work for both tornado and fire. Kirk said he is working on getting the information for this and hopes to have it for the next meeting. He plans to see about having the frequency set so it will be different depending on a fire or a tornado.

Gene made calls to inquire about the city purchasing ½ acre to expand and build up the ditch to protect the city from water. Curt came before the council on behalf of the land owners to discuss. Curt told the council that the family does not want to sell any more land to the city beyond the 4 acres that was previously sold to them. Council discussed other options to make the changes needed without the additional land. They discussed topping off the dike instead. Council will look back at the surveys as to if there is a way to only add in places where necessary.

Craig Connor came before the council. He would like to get the council’s permission to extend his liquor license to his outside patio. Mayor Rosholt says there has been complaints about the noise outside from residents already. Craig feels that there will be noise outside regardless of if alcohol is allowed to be consumed outside or not. Council asked if he would be fencing in the outside area and put up a privacy wall on the side closed to residents. Craig said if he was allowed to add the outside patio that he would do this. Council contacted the sheriff’s department to see if this was allowed and were told that it is as long as the city agrees to it and makes the addition to the liquor license but if the liquor license is not amended then liquor cannot be taken outside. Council discussed how this change would affect the neighbors. Council would like to discuss the matter with some of the neighbors before making a decision so that they can express their point of view. Council will discuss at the next meeting after more information can be gathered.

Council read an email received from Robert Johnson on behalf of Claire Johnson. Claire has moved from her home and it is currently up for sale. The email asked if the city would be willing to discontinue the garbage service pending the sale of the home. It is believed the sale could take some time and the family is looking to reduce the expenses in the meantime. Council discussed the request. Council says this request has been made in the past by other residents. Council feels that since this request has not been honored for others that it would not be fair to do so in this situation either.

Council received a letter from the attorney for the Triple VVV requesting an explanation as to why the cost for the beer and liquor license has increased. Council is having a return letter sent explaining that the liquor license fees have not increased in many years and the amount that has been billed is the same as it has been in the past. Also included with the letter to be sent is a statement from 2006 showing that it is the same amount as currently billed.

Council received a letter from Ohnstad Twitchell regarding the notices for Hongs to put drain tile on the land they own near the city. Council read the letter and discussed any effect this would have on the city. Council believes this will not negatively affect the city.

Council also discussed the burn pile and its current location and the surrounding construction. Council discussed options to move it and the pros and cons of moving it further from town or keeping it close. Council wants to seek various options before making a decision. Council also discussed the issue of people putting trash in the pile when it is meant only for trees and yard waste as there is a $500 fine if trash is put in the burn pile.

Council also discussed the Christopher Stinar situation. Stuart Larson is to be sending him a letter in regards to the junk vehicles in his yard.

Council also discussed removing the garbage tote from the empty lot at the trailer court and making sure that Waste Management is not picking up additional garbage on any of the trailer court lots.

Motion to adjorn made by Bruce Otteson; seconded by Travis Soderberg; motion passed unanimous.


City of Buxton Meeting Minutes July 15th, 2015 @ 8:00 PM Buxton Fire Hall

Present: Mayor Gene Rosholt, Jeff Siewert; Travis Soderberg, Travis Hegg, Bruce Otteson, Craig Connor, Tom Gerstenberg, Richard Legg, Joe Lofquist

Recording: Melanie Hunt, Auditor

Meeting called to order by Mayor Gene Rosholt

Meeting minutes from the June 15, 2015 meeting were read. Motion to approve the minutes was made by Jeff Seiwert; seconded by Travis Hegg; motion passed unanimous.

The following bills were presented for payment: 

11647

 

Traill County Tribune

$106.95

11648

 

GF Traill Water

$185.10

11649

 

Ben Hershey

$108.24

11650

 

Van Diest Supply

$2,121.50

11651

 

PDQ Sanitation

$142.00

11652

 

FUO Buxton

230.31

11653

 

Waste Management

$2,876.53

11654

 

Xcel Energy

$858.21

11655

 

Gene Rosholt

$273.45

11656

 

Jeff Siewert

$152.35

11657

 

Travis Soderberg

$152.35

11658

 

Travis Hegg

$152.35

11659

 

Bruce Otteson

$152.35

11660

 

Melanie Hunt

$1,108.20

 

 

 

 

Travis Hegg motioned to approve bills, Bruce Otteson seconded; motion passed unanimous. .

Richard Legg came before the council. Richard states that when the road in front of his house was repaved it was put in high. He says that due to this he is having water issues in his yard. He feels that there needs to be better drainage to the east. Council will look into having surveying done and will discuss with Minn Dak having some of the pavement ground down when they come to patch the roads.

Joe Lofquist also came before the council to inform the council that he will be building onto his garage and is concerned that this will increase Richard’s water issues. He would like the council to advise at the time of surveying how his project can be done to minimize water issues for the surrounding homes. Council discussed the current drainage and possible solutions. Council is going to look into options that can fix or help the water problems.

Heritage contacted Mayor Rosholt to ask if Buxton would like to do another full page ad in the Traill County edition to be distributed. Motion made by Bruce Otteson to do ad, seconded by Jeff Siewert; motion passed unanimous.

City received a letter from the attorneys of Gerald and Tami Knapp. The letter is asking for payment of damages, repairs, lost business and lost wages in excess of $50,000 from the sewer issues early this year. The letter states that they would be willing to settle for $50,000. The letter claims that the issues with the sewer were entirely the city’s obligation and that if the settlement is not paid they will be seeking a greater amount in court. Stuart Larson, the city attorney, advised after the last meeting that this should be handled by the insurance company. Council will provide the letter to the insurance agent, insurance adjuster and city attorney.

Council discussed that Jerry Pribula will be in Buxton to survey the North and West Ditch and the alley in the addition.

Craig Connor came before the council with his application for tax abatement. Mayor Rosholt received a call from Gerald Knapp opposing the tax abatement. Gerald felt that the Triple VVV did not get to take advantage of this and therefore is opposed to the Barn & Grill receiving the abatement. Council discussed that the tax abatements are only for new structures. Council has approved this same abatement for all new properties. Motion made by Travis Soderberg to approve Craig’s application for tax abatement. Seconded by Travis Hegg; motion passed unanimous.

Council discussed the liquor license for the Triple VVV. Records show that the 1st half of the year payment has not been received. Tami Knapp via phone says that it was paid months ago. The second half of the license payment is now due. Council requests a letter sent asking for the second half of the annual payment and a cancelled check showing the 1st half was paid. They would like to receive this no later than August 1st.

Tom Gerstenberg came before the council to ask if he can have the Restaurant open after the bar closes to provide food after hours. He said he contacted the Sherriff’s office and was told it would be OK as long as their was no alcohol in the restaurant portion of the establishment. Council agreed that this should not be a problem.

Council discussed the junk cars at Christopher Stinar’s property. Council is monitoring their cleanup as the 30 days have passed since he was notified by ordinance that they need to be removed. Council discussed having the city attorney send a follow up notice reiterating the ordinance and the expectations.

The city attorney recommends that the city not taking ownership of the road by Central Valley Bean unless the land is annexed into the city as well.

The ditch has been surveyed and it was found to have a 3 ½ inch drop in most places. The road was found to slope evenly and gradually by John Proznik’s house. No dams were found due to road slope.

Council discussed the cost to move the evicted trailer house. Cost was estimated at about $2,000-$2,500 and would be more if needed to be moved further. City attorney says the next step would be taking it to court to have the owner evicted from the home.

Council also discussed the need of getting the tornado siren repaired. Council wants to look into possibly having the fire siren added to so it would work for both fire and tornado notification but with a different sound.

Council has received complaints from residents that burning leaves and garbage is causing smoke to enter their homes. Council is going to look through the city ordinances to see if there is one that applies to this.

Next City Council meeting to be August 12th , 2015 @ 8:00 p.m. at the Buxton Fire Hall.

Jeff Seiwert motioned to adjourn, Travis Hegg seconded; motion passed unanimous.